MALONE MINOR HOCKEY, INC.
ARTICLE 1 – NAME, PURPOSE AND AFFILIATION
The name of the organization is Malone Minor Hockey, Inc. (“MMH”).
MMH is a volunteer-run, non-profit corporation, the purpose of which is to promote the sport of ice hockey and skating and to provide opportunities for youth in the Malone, New York area to participate in the sport of ice hockey. MMH emphasizes education, participation, sportsmanship, teamwork, fitness, and skills development, in an enjoyable and competitive atmosphere. MMH shall operate as a 501(c)(3) under the Internal Revenue Code.
MMH is affiliated with the New York State Amateur Hockey Association (“NYSAHA”) and USA Hockey, Inc. (“USAHockey”).
ARTICLE 2 – MEMBERSHIP
2.1 Membership in MMH
There shall be four classes of membership in MMH: player members; full members; contributing members; and honorary members.
2.2 Player Members
Any youth who is eligible to play for MMH under USA Hockey and NYSAHA rules and regulations, and who registers with MMH, is a player member. Player members are non-voting members and are not eligible to on the Board of Directors under this class of membership..
2.3 Full Members
All parents or guardians of player members, all MMH registered coaches, and all current Officers are full members. Full members are voting members if they are good financial standing with MMH.
2.4 Contributing Members
A person who has contributed something of value, including volunteer services, to MMH, and any person who has a sincere interest in the purposes of the organization, may be a contributing member. Contributing membership is granted at the discretion of the Board of Directors by a 2/3 vote of those Directors present and if quorum has been met. Contributing members are voting members.
2.5 Honorary Members
Any person who has a sincere interest in the purposes of the organization may be an honorary member. Honorary membership is granted at the discretion of the Board of Directors. Honorary members are non-voting members and are not eligible to on the Board of Directors under this class of membership..
ARTICLE 3 – MANAGEMENT OF THE ASSOCIATION
3.1 Board of Directors
The Board of Directors (the “Board”) shall conduct the affairs of MMH and shall be responsible for general management of and authority over the property, funds, and operations of MMH. The Board shall consist of 11 to 13 Directors. Directors shall be elected by a majority vote of the voting members present at the Annual Meeting. Each of the elected Directors shall serve a three-year term. The Board may designate and appoint one or more committees, as needed from time to time and at the pleasure of the Board, to assist the Board in its duties, but said designation and appointment shall not operate to relieve the Board of any responsibility imposed upon it by law or under these bylaws.
The Board shall elect the following Officers from among its members: President, Vice President, Secretary, and Treasurer. Officers shall be elected by a majority vote of a quorum of the Directors. Job descriptions for the Officers are attached and made a part hereto.
3.3 Vacancies and Removal
Any vacancy occurring in the Board or the Officers by reason of death, resignation, cause or otherwise shall be filled for the unexpired portion of the term by a majority vote of a quorum of the remaining Directors at any regular meeting of the Board or a special meeting of the Board called for that purpose.
Any Director or Officer may resign at any time by giving written notice thereof to the Board. Unless otherwise specified in such written notice, the resignation shall take effect upon receipt thereof by the Board. Any Director or Officer may be removed from the Board for good cause. Removal shall be effected only by a majority vote of a quorum of the Directors, acting at a special meeting of the
Board called for that purpose, with adequate notice to the subject Director or Officer.
ARTICLE 4 – ANNUAL MEETING
4.1 Annual Meeting of the Members
An annual meeting of the members (the “Annual Meeting”) shall be held during the spring of each year, and at such other times as may be determined to be necessary by the Board. The purpose shall be to conduct any necessary business of MMH, including but not limited to: election of Board members. Voting members shall be notified of the time and place for the Annual
Meeting at least thirty days in advance of such meeting. Those voting members present at the Annual Meeting shall constitute a quorum. A majority vote of those present and voting at the Annual Meeting shall be necessary. In the event of a tie the present board will vote at a designated meeting to break that tie by their majority vote.
The board shall appoint a Nominating Committee at least 30 days prior to the Annual Meeting. The duty of the Nominating Committee will be to select candidate(s) the will best fulfill the duties of the organization. Members shall notify the Nominating Committee in their interest to run in writing or by electronic communication.
Tellers for the Annual Meeting shall be appointed by the President and may not be on that year’s ballot for election.
ARTICLE 5 – MEETINGS OF THE BOARD
5.1 Meetings of the Board
An annual meeting of the Board shall be held immediately following the Annual Meeting of the members. The purpose shall be to conduct any business that may properly come before the Board, including but not limited to the election of Officers. Notice of the annual meeting need not be given. The Board shall meet regularly, on a schedule to be determined by the Board. Notice of regular
meetings need not be given. Special meetings of the Board may be called by the President at any time and the President shall, upon the written request of any two Directors, call a special meeting of the Board to be held not more than ten business days after the date of such request. Notice of special meetings must be
given not less than three business days prior to the meeting.
5.2 Quorum and Voting
A majority of the members of the Board shall constitute a quorum. The action of a majority of the Board members present at any meeting at which a quorum is present shall be the act of the Board. Each Director shall have one vote. Directors may participate by phone or any other available medium that allows them to hear other Directors and be heard by them. The Board may act without a meeting upon the consent of all Board members.
ARTICLE 6 – NOTICE
Whenever notice is required under these Bylaws, such notice may be given by regular mail, by electronic mail, by publication in area newspapers, or by any combination of such methods that the Board shall determine to be appropriate.
ARTICLE 7 – CONDUCT AND DISCIPLINE
7.1 Standards of Conduct
The Board has the authority to take whatever steps it deems appropriate to encourage and enforce good sportsmanship, fair play, and adherence to the standards of conduct mandated by USA Hockey from all MMH members.
The Board may, by a two-thirds majority vote of a quorum of Directors, for good cause and consistent with due process, admonish, suspend or terminate the membership of any MMH member for violation of these standards of conduct. This authority extends beyond any disciplinary actions taken or not taken by game officials.
ARTICLE 8 – ENACTMENT AND AMENDMENTS
These Bylaws shall become effective upon a two-thirds vote Board of Directors.
These Bylaws may be amended or repealed, or new Bylaws enacted, by the Board at any time upon a two-thirds vote of the voting members present at any Meeting, given that by-law amendment be proposed at a meeting posted at least 30 days prior to vote on such change.
I, ______________________________, Secretary of Malone Minor Hockey, Inc., hereby certify that the foregoing is a true copy of the Bylaws adopted by vote of the members at a meeting held
on _______________________, 2012, at _____________ a.m./p.m. at __________________,
Malone, New York.
Descriptions of Officers’ Job Duties
The President shall have primary responsibility and authority to conduct all business of MMH, within the framework of the Bylaws and the guiding principle that the desire to win will not be pursued to the detriment of sportsmanship, fair play, participation, or the general philosophy of MMH. The President shall preside at all Board meetings and meetings of the members. With the approval of the Board, the President shall appoint program coordinators, and such committees as may be deemed necessary to coordinate program delivery to players, coaches, and referees.
The Vice President shall assist the President in completion of his/her duties and shall preside over regularly scheduled Board meetings if the President is unable to attend.
The Secretary shall take minutes of all regularly scheduled and special Board meetings. Such minutes will summarize important issues and results of any votes taken. The Secretary shall make sufficient copies of minutes and provide to each Board member a copy before the next regularly scheduled Board meeting. The Secretary shall maintain the corporate records of MMH.
The Treasurer shall: keep accurate financial and accounting records and ensure payment of all bills incurred; provide an accounting of all funds received and disbursed whenever requested by the President or Board; deposit all funds in MMH bank account in a timely manner; open the books for an audit whenever requested by the President or Board; assist the President in producing a budget of financial requirements for the coming year; prescribe procedures for collecting registration fees and other income; and shall prepare and submit financial reports.
HOME OF THE HUSKIES
I would like to take a second and welcome back all of our players and families for another exciting season of hockey. Last year was a very exciting season as we had many new members join our association. During this season we had a record number of kids participate in our 8U program with over 75 . This was a true sign that Hockey is alive and kicking in Malone. We are committed to providing a fun filled environment that promotes growth, development, teamwork and sportsmanship for all of your children. It is our goal to see a smile on every child’s face when they participate in our association.
Things have been very busy since we ended the season and I am confident that you will notice many of the new updates and improvements that we have made to the arena. As you may have noticed we have also made a very substantial upgrade to our website as we believe that this can help improve our communication with all of our members and members of our community. In addition to these improvements we have also made the registration process much more streamlined and also added new payment options for our members. I hope that all of you are enjoying your off season and I look forward to seeing you at the rink soon.
Malone Minor Hockey President
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